Let us transform your vision.

We specialize in crafting events that leave a lasting impression. From intimate gatherings to grand celebrations, our comprehensive range of services ensures every detail is meticulously planned and executed.

Personalized Consultation

We begin with a free consultation to lay the foundation of your event planning. During this consultation, we discuss your needs.

  • Venue

  • Guest List

  • Theme & Style

  • Vendors

  • Timeline

  • All the details big or small

This service allows us to manage all the logistics that make up your event day.

Coordination

  • Create a detailed timeline to outline the event day including ceremony, reception, and key moments like speeches and cake cutting.

  • Confirm contracts to ensure all vendors have confirmed their services and timelines. We also serve as the point of contact to all of your vendors on your event day.

  • Plan and oversee the set up of decorations, guest seating, and other important elements. We also arrange for breakdown and clean up after the event, either through the venue or with hired help.

  • Organize a rehearsal to practice the ceremony, reception, and any dances that you have planned. This is typically done the week of the event.

  • Prepare a event day emergency kit with items like safety pins, stain remover, tissues, sewing kit, and other essentials that you may need.

  • Trust your coordinator and the team to handle issues as they arise so you can enjoy your special day!

Event Planning

A professional will assist you in organizing and executing your event. Overall, a wedding planner aims to reduce your stress and ensure a seamless and enjoyable experience on your special day.

  • Determine your overall budget. Allocate funds to various categories (venue, catering, attire, etc.).

  • Compile a list of everyone you’d like to invite. Decide on the total number of guests based on your budget and venue capacity.

  • Pick a few potential dates. Research and visit venues, considering factors like capacity, location, and style.

  • Think about the overall vibe you want (e.g., classic, rustic, modern). Choose colors that reflect your theme.

  • Catering. Photography/Videography. DJ or live band. Cake Bakery. Florist. Officiant/Minister.

  • Outline the ceremony structure (vows, readings, music). Plan the reception layout (seating, tables, dance floor).

  • Shop for event attire. Bride / Quinceañera dress, suits, and accessories for the wedding party or quince court. Consider fittings and alterations.

  • Design and send out invitations. Consider save-the-dates and thank-you cards.

  • Create a detailed timeline for the day. Confirm all details with vendors in the weeks leading up to the event day.

  • Check in with all vendors a week before the event. Have a final meeting with your assigned coordinator or point person.

  • On the day, trust your planner or coordinator to handle everything so you can relax and enjoy.

  • Coordination of rehearsal dinners and honeymoon.

Dance Instruction / Choreography

An event dance instructor and choreographer specialize in creating and teaching dance routines, making your event even more memorable and enjoyable.

  • Meet with the client to discuss their preferences, styles, and any specific songs they want to use.

  • Develop a customized dance routine that suits the event theme and the chosen song. This can range from simple steps to more intricate choreography.

  • Teach the students the routine through private lessons, providing guidance on technique, timing, and style.

  • Offer practice tips and schedules to help the students feel confident leading up to the event.

  • Modify the routine as needed, considering factors like the venue space and the students’ comfort level.

  • Instructors will also help with other dances, like father-daughter or mother-son dances, and even group choreography.

  • Work to boost the students’ confidence and comfort on the dance floor, ensuring they enjoy their performance.

Wedding Officiant / Minister

A wedding officiant or minister plays a crucial role in conducting the ceremony and helping to formalize the marriage.

  • Work with the couple to understand their vision for the ceremony, including any specific rituals, readings, or vows they want to incorporate.

  • Ensure that all legal requirements for marriage are met, including filing necessary paperwork and obtaining a marriage license.

  • Create a personalized ceremony script that reflects the couple’s beliefs, values, and relationship.

  • Often lead the rehearsal before the wedding day to ensure everyone knows their roles and the flow of the ceremony.

  • Officiate the ceremony, guiding the couple and guests through each step, from the processional to the pronouncement of marriage.

  • Complete and file the marriage license and provide the couple with any necessary documentation.

  • Offer emotional support and guidance throughout the planning process, helping to ease any concerns the couple may have.

Master of Ceremony (MC)

A Master of Ceremony (MC) is responsible for hosting and guiding the flow of an event reception and sometimes the ceremony. Having a skilled MC can significantly enhance the atmosphere of the celebration, ensuring that guests feel welcomed and entertained throughout the event.

  • Welcome guests and introduce key participants.

  • Ensure the event stays on schedule by coordinating with vendors and making announcements (e.g., when to serve dinner, when to start speeches).

  • Announce the different segments of the reception, including toasts, dances, and any special activities (like games or cake cutting).

  • Keep the energy up by engaging with guests, encouraging participation, and sometimes sharing light-hearted stories or humor.

  • Handle any unexpected situations that may arise during the event, keeping things running smoothly.

  • Smoothly transition between different parts of the event (e.g., from dinner to dancing) to maintain the flow.

  • Conclude the evening by thanking guests for attending and guiding them as the honored guests depart.

“I hired Matters of the Heart Events to help me with my small, intimate pop-up beach wedding followed by dinner. Eli, the owner, formalized a lot of details that I hadn't thought of beforehand, made suggestions for our cake, officiated the ceremony and handled emergencies on the day of. Her charisma and passion, coupled with her utmost professionalism make her a must for any newly engaged coupled looking to have their dream wedding; whether that's something small and simple, or large and elaborate. Eli is a joy to work with, and a blessing to have with you to direct your special day.”

— Rommy Lahera

“Ellie did the choreography for my daughter’s Quinceañera and perfectly carried the theme of Beauty and the Beast using the song “Be My Guest”. It was beautiful and she even found a way to incorporate me (mom) into one of the dances. It was fun and definitely memorable. It truly made the party so special. She is fun, the teenagers thoroughly enjoyed her and she made them comfortable and relaxed as well as displaying her knowledge and ability to teach. Timely and responsible. Loved every moment!”

— Martha Cabrera

Ready to bring your
vision to life?

Contact Matters of the Heart Events today to start planning an unforgettable event. Our dedicated team is here to answer your questions, provide guidance, and make your special occasion a resounding success.

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